ApartmanPro Runs on your desktop,
opens in their browser
Built around Turkish condominium law, so a resident can take the manager’s job without a finance or legal background. You work on your own computer; your owners read their own account in a browser, in their own language.
Desktop
The management program runs on Windows, on your machine. The database is a single file you can copy, back up and move. If the internet goes down, your work does not.
Web
Owners see their balance, statement and announcements in a browser — English, German, Russian or Turkish. The management screens do not run in a browser; the web side is the face your residents see.
Freedom
Host the resident portal on our server or on your own domain. No mandatory subscription — and if you leave, you take everything with you as Excel, SQL or a full backup.
Built around the statute, not around a spreadsheet
Most building-management tools give you somewhere to type numbers. The hard part is knowing which number is correct — and that is a question of law, not arithmetic.
The rules are in the program
Quorum, voting limits, notice periods, expense allocation, the annual operating plan and the late-payment charge all follow Turkish condominium law. You make the decisions; the software keeps the procedure straight.
Your data stays yours
The database is one file on your own computer. Copy it, back it up, move it to another machine — no permission needed. Export everything to Excel, SQL or a full backup at any time.
Works offline
The program never has to reach a server; even the licence is verified offline. An internet connection is only needed if you switch on the resident portal.
For buildings with foreign owners
The management side runs in Turkish, because the law is Turkish. The resident portal speaks English, German, Russian and Turkish, so owners abroad read their own account in their own language.
Set up in minutes
Enter the building name, number of blocks and number of units; blocks and units are created for you. Already have a list in Excel? Download the template, paste, upload.
Leaving is not a hostage situation
If you stop using ApartmanPro, your records come with you. Export stays available even after a licence expires — the promise only means something if it survives the ending.
General meetings, from the notice to the minute book
A meeting is the easiest thing in building management to get wrong — and a decision taken at an invalid meeting can be set aside. The program walks the whole process in six steps and tells you, at each one, what the law requires and what is still missing.
1 · Notice
Enter the meeting date and the program works out the latest date the notice can go out, warning you if there is not enough time. It also proposes a compliant date for the second meeting.
At least 15 days’ notice2 · Service
Who was called, who received it, who signed — in one table. Owners who do not live in the building are served at their registered address; the portal announces it too, with a phone notification.
3 · Attendance
Tick off who is present and the quorum is calculated live, on both tests at once: number of units and total land share.
Majority of units and of land share4 · Voting
Each agenda item has its own threshold and the program applies the right one. One unit is one vote; where a unit is jointly owned a single representative votes; nobody may cast more than a third of all votes.
5 · Minutes
The decision text is produced together with dissenting votes and their stated reasons. Print it, have it signed, paste it into the notarised decision book — the page number is recorded too.
6 · Afterwards
Service of the decision and the deadlines for challenging it are tracked. When the periods pass, the decision becomes final.
How much will dues be next year? Answer it before the meeting
What upsets owners is rarely the amount itself — it is being taken by surprise. The operating plan screen builds next year’s budget from the trend of your past spending and the inflation you expect. Change any line by hand and see immediately what it means per unit.
A forecast, not a wish
Every expense line starts from its own history. One-off works — a façade renovation done in a single year — are filtered out so they do not distort the trend, and lines that started mid-year are annualised.
Try scenarios freely
“What if the manager’s fee goes to 60,000?” “What if we raise the shop rent 40% in October?” “What if we add roof insulation?” Type it; the dues recalculate at once. Discard what you do not like.
Mid-year increases
If a lease renews in October, nine months are calculated at the old rate and three at the new one. Multiplying the monthly figure by twelve would delay the effect of the increase by a year and start the budget out wrong.
The split follows the law
Caretaker, boiler, gardener and watchman costs are shared equally; insurance, common-area maintenance and the manager’s fee follow land share. The program knows the rule and lets you override it line by line.
What a tenant cannot be charged
Improvement and major renovation costs fall on the owner alone and cannot be added to a tenant’s dues. The program keeps the two pots apart and shows them in separate columns.
From scenario to binding document
Turn the scenario you like into the plan and serve it. The seven-day objection window is tracked; with no objection the plan becomes final and carries weight in enforcement proceedings.
A resident portal your owners can actually read
Buildings on the Turkish coast and in the big cities often have owners who live in Germany, Russia, the Gulf or the UK. They still owe dues, still miss meetings and still ask the manager what a Turkish statement means. The portal answers that in their language.
English, German, Russian, Turkish
Each resident picks a language once and it follows them to any device. New visitors get their browser’s language automatically.
Their own account only
Balance, a dated statement of charges and payments, what is due now and what is not yet due. No resident can see another’s account.
Announcements and meeting notices
Announcements and meeting notices arrive in the portal and as a phone notification, so an owner abroad is not the last to hear.
Note: announcement and request text is written by your management, so it appears in the language they wrote it in. The interface, statements and figures are translated.
Why buildings hire a management company — and when they need not
Most buildings hand the job to a professional firm not because the work is heavy but because nobody feels qualified. That fear has three parts, and each of them is something software can carry.
“I cannot work out what each owner should pay — land share, equal shares, owner versus tenant. I will get it wrong.”
You enter the budget; the split follows the statutory rule. Caretaker equally, insurance by land share, improvement costs not passed to tenants. The per-unit figure is right there in the list.
“I will run the meeting wrongly, the decisions will be challenged, and it will land on me.”
Notice period, quorum, voting limits and challenge deadlines are checked step by step. Anything missing is flagged before the meeting, and the minutes and attendance sheet print themselves.
“I cannot keep the books, I will not be able to account for anything, and it will all be stuck with me when I hand over.”
The operating ledger, cash book and decision book build themselves from your entries. The auditor gets a ready report, and at handover the whole record transfers as one file.
Keep the management fee inside the building
Management companies usually charge a monthly fee per unit. It comes out of the dues every month and never comes back. ApartmanPro is a one-time licence with no mandatory subscription, running on your own computer.
Decide with your own numbers: multiply the per-unit monthly fee by the number of units and by twelve, then compare it with a one-time licence. We would rather you did that arithmetic yourself than quote you a saving we cannot verify.
✅ A computer (internet optional)
✅ A decision of the owners’ general meeting
✅ A few hours a month to collect dues and enter expenses
• What it does not take
Accounting knowledge, legal training, software experience or
a monthly subscription.
Frequently asked questions
What owners and prospective managers of buildings in Turkey ask most often.
Can someone manage an apartment building without an accounting background?
Yes. Dues, collections, expenses and cash movements are entered in plain language; the operating ledger, cash book and audit report are produced from those entries. The bookkeeping structure required by Turkish condominium law is built into the program.
How are next year’s dues decided?
Under Turkish condominium law (Kat Mülkiyeti Kanunu, article 37) the manager prepares an annual operating plan showing estimated income and expenses. ApartmanPro builds that plan from the trend of your past spending plus the inflation you expect, lets you override any line, and calculates the yearly amount and monthly advance for each owner. The plan is served on the owners and becomes final if no objection is raised within seven days.
How is a general meeting called and when is it valid?
Notice must reach the owners at least fifteen days before the meeting. The first meeting requires more than half of both the number of units and the total land share to be present; ApartmanPro shows both figures live as you tick off attendees. If the first meeting falls short, the second is held within fifteen days and no quorum is required.
How are expenses split between owners?
Caretaker, boiler operator, gardener and watchman costs are shared equally; insurance, maintenance of common areas and the manager’s fee are shared in proportion to land share. Improvement and major renovation costs fall on the owner alone and cannot be passed to a tenant. The program applies these rules and lets you change any line when needed.
I live abroad. Can I see what I owe?
Yes. Each owner signs in to the resident portal from a phone or computer and sees their own balance, a dated statement of charges and payments, announcements and meeting notices. The portal is available in English, German, Russian and Turkish. You only ever see your own account.
Where is the data stored, and what happens if I stop paying?
The data lives in a single file on your own computer; the program does not need an internet connection to run. There is no mandatory subscription. You can export everything at any time as Excel, SQL or a database backup, and export keeps working regardless of licence status.
Does this work for buildings outside Turkey?
No. ApartmanPro implements Turkish condominium law — quorum rules, expense allocation, the statutory annual operating plan and the late payment charge all follow that statute. For a building governed by German WEG, Russian housing law or any other regime the calculations would be wrong. It is built for buildings in Turkey, including the many whose owners live elsewhere.
Try it first, decide afterwards
Thirty days, the whole program, no card required. If it does not fit your building, you have lost nothing.